Legal Secretary – Criminal Law Section, Katherine

DUTIES

To provide efficient and confidential secretarial support to the solicitors within the Criminal Law Section of NAAJA as well as administration and other office duties as required.

The key responsibilities of the Legal Secretary will be to

1. Arrange appointments for legal staff and carry out any follow up arising from appointments as directed;
2. Maintain the integrity of the information partition between the Civil and Criminal Law Sections;
3. Ensure that all client files are maintained according to legal practice standards;
4. Maintain filing systems and other administration tasks including photocopying and faxing;
5. Manage criminal law client appointments, undertake accurate conflict checks and where necessary notify solicitors of any conflict,
6. Enter and retrieve client information from the Client Management System (CMS) and daily resubmits and ensure the correct recording of all client information in  CMS;
7. Open, close, register & update all criminal files & ensure correct recording of information about all clients in CMS;
8. Prepare and send correspondence for lawyers to clients and referral agencies;
9. Update Katherine Criminal diary;
10. Answer phone calls/take and relay messages;
11. Liaise with prosecutions and courthouse;
12. Train and guide new recruits, reception and work placement students in office procedures and duties;
13. Relieve at Reception when required;
14. Other duties as directed.

Katherine Criminal Legal Secretary Duty Statement & Basic Employment Conditions

Applications must be submitted by COB 26 February 2018